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We all attend many meetings. I’m sure you have been to some great meetings and some poor ones. Unfortunately for everyone I’ve ever talked to, the number of poor ones far outweighs the number of great ones. The fact is that most meetings are too long, unfocused, too frustrating, and unproductive. And yet meetings are a valuable way to gain collective understanding, buy-in, agreement, and consensus. They help us find better solutions and create cooperation, collaboration, colleagueship, and community. Since meetings are necessary and can lead to important results, we need to figure out how to make more of them successful. I have helped and watched organizations create more effective meetings by doing several things, including teaching people how to use some basic roles, setting some expectations around meeting effectiveness, providing specific tools for people to use, improving the skills of those facilitating the meetings, and many more things. Each of these things has a positive impact on meeting effectiveness and productivity. None of them individually has a more positive impact than one key – what I call the Golden Key – to meeting success. The Golden Key The Golden Key is determining the desired outcome(s) for the meeting. Think about it. If you are going to have a meeting, inviting 2 or more (often many more) people to join you, shouldn’t you be clear on what you want to accomplish? And shouldn’t all of the other people you are inviting be equally clear? Unfortunately, all too often this isn’t the case, and this lack of clear focus on the end goal leads to inefficiency and frustration. Planning Your Meeting Once you have determined that a meeting is needed, you need to determine the desired outcome(s) for your meeting. Do that by asking yourself questions like: • What do I want to leave the meeting with? • What will describe a completely successful meeting? Or more directly, • What is the desired outcome of this meeting? There may be just one, or for a longer or more complex meeting there may be several. Get down these ideas down on a piece of paper or on your computer screen. Then, take the time to craft these ideas into very specific noun/verb, past tense statements, like: • Budget reviewed. • Options identified. • Decision made. • Next step determined. • Action plan finalized. You get the idea. Once you have written your desired outcome statement(s) you can include them with whatever agenda format you use and communicate these to everyone who will be attending the meeting. If you haven’t done this planning before the meeting starts, determining these desired outcomes is the first order of business for your meeting. How Does The Golden Key Unlock Better Meetings? Desired outcomes provide focus and clarity. By given everyone a common understanding of what the meeting will accomplish (rather than the “topics” that will be “covered”), you will experience more effectiveness, fewer side conversation and fewer personal agendas. It is as simple as giving people a common goal. When they have the common goal, progress will be much faster – and more often within the planned timeline for the meeting. The value of stating them in noun/verb past tense form is to make them as free of ambiguity as possible, and when the statements are written this way, it is clear when the objective has been met. (How many times have you been in a meeting discussing a topic that goes longer than most want or need it to because one person still has something to say about that topic? With a clear outcome stated, this situation can be largely avoided.) Meetings are complex, populated by complex human beings. Because this is true no single thing will make every meeting perfect (or even close). Having said that, the single best thing you can do to ensure more successful meetings is to state the outcomes you want to achieve before the meeting starts. That is why desired outcomes are the Golden Key. They will unlock the door to greater productivity, less frustration, and more enjoyment from the collaboration that meetings are supposed to provide. Robert G. Allens Challenge. - 1 New York Times Bestselling Author Needs Your Success Story. The Dave Way. - Destroy your Golf Slice in a matter of Minutes using this Revolutionary New System! Success Guaranteed. Sports & Recreation. 
DJ Hello Kitty to play sometimes. Sanrio is to open its new shop, named CLUB KT shibuya, at Shibuya 109, a popular fashion spot among young generation on Sep. 22 2011. Article Index: | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | 29 | 30 | 31 | 32 | 33 | 34 | 35 | 36 | 37 | 38 | 39 | 40 | 41 | 42 | 43 | 44 | 45 | 46 | 47 | 48 | 49 | 50 | 51 | 52 | 53 | 54 | 55 | 56 | 57 | 58 | 59 | 60 | 61 | 62 | 63 | 64 | 65 | 66 | 67 | 68 | 69 | 70 | 71 | 72 | 73 | 74 | 75 | 76 | 77 | 78 | 79 | 80 | 81 |
More Articles:1. Quick Tip - Effective Meetings Have a Complete Agenda By Steve Kaye Most agendas for a meeting look like this.* Budget* Payroll* Staff* Sales* VutszxtnSome people would tell me, "That's a perfectly good agenda. I know what all of those things mean, except, uh, 'vutszxtn'." The point is, vutszxtn means as much to you as the other terms mean to the other participants. For example, does budget mean increase the budget? Plan a budget? Report on the budget? Reduce the budget? Complain about the budget? Make fun of the budget? Or what?An agenda like the one abov… Concrete Counter Tops In Austin 2. How to Hold Effective Staff Meetings By Steve Kaye Many people believe that they conduct effective meetings, when all they really do is host a party. Or worse, they deliver a monologue. In either case, their meetings produce little.Here’s how to hold an effective staff meeting.1) In general. Keep them short. Most staff meetings should last less than an hour. You want your staff to spend their time working on things that earn money for your business, not sitting in meetings. Keep them positive. Negative meetings contain insults, ridicule, … 3. Tips for Performance Reviews By Scott Morris If you employ people in your business, you're going to be faced with a number of tricky management issues - dealing with tardiness, sick leave, and keeping your staff motivated.Performance reviews can be useful for motivating employees, but only if they are accurate. An inaccurate review, which fails to recognize the employee's value to the organization, can be worse than no review at all.If a performance review fails to take note of an employee's shortcomings, it won't be taken seriously.If a… 4. The Best Way to Keep Track of Meetings By Bette Daoust, Ph.D. How should you keep track of meetings?Have you ever wanted to run away from a meeting? I worked for one of the top five companies in the US and they seemed to hold meetings to plan meetings. It absolutely drove me around the bend! I would try and multi-task like all the other participants and secretly hoped they would not call on me for any information. In the long run, I did not get any value out of these meetings and my work was being ignored. I had to keep track of the meetings and place ac… |
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