Time Management and the "to do" listLearn Management Articles on management-info.biz. Time Management and the "to do" list article will help answer your questions on Management Articles.We at management-info.biz specialize in Management Articles. Management Articles at management-info.biz provides the most up to date news and articles. If you have questions please do not hesitate to contact us.
How can you make time management work for you? Really that's the question, regardless of what system you choose to apply to your time management needs, it has to be something that can work for you. If your time management tool, choice or system doesn't work for you then it simply becomes another task that has to be accomplished in an already busy day. Most time management starts with something as useful as a 'to do' list. We all have tasks that must be accomplished within a certain period of time, whether that time frame is a single day or a plan for the next several months. Tasks are added to the list and crossed out as they are accomplished. Your 'to do' list can be as simple as a notebook page, a daily page in your planner, a function of MS Outlook or a task list on your PDA. In general a 'to do' list is a simple and effective way to see all the tasks that impact your day. Just follow a few simple guideline and your 'to do' list will work for you (and not the other way around). Creating and prioritizing a 'To Do' list: 1. First create a simple To-Do List. Using whichever tool you've chosen. 2. List all of the tasks for which you are responsible. 3. Don't worry about accomplishing everything right now. The key is to get the right things done by prioritizing. 4. A To-Do list will most likely be a living, never-ending document. New things appear as old ones are cleared away. For each item on the list, answer these questions: One Time or Reoccurring - Do you have to complete this task more than once? Often? Perhaps on a regular basis? Due Date - When must the task be completed by? Time Required For Completion - How long will the task take to complete? Is the task variable? Other Resources Required - What other resources will be needed to complete this task? Benefits and Consequences - What are the benefits of completing the task? The consequences on not completing it? Use the answers to these questions to decide which tasks must be completed first. Once you have prioritized your tasks you are ready to start scheduling them. Plan the completion of each task. Start with the givens. Block out those tasks with known times. Place the rest of your tasks into the schedule according to your priorities. Build in some flexibility so that you can handle life's little emergencies. Pay attention to the resources required. Remember that you yourself are a resource. Match tasks requiring the most mental effort to those portions of your day when you feel the most productive. Don't forget to include personal time. (if you have scheduled every minute of your day for work, when are you going to refresh, regroup, renew?) Most time management tools are really creative ways of completing a 'to do' list. If you choose to use something like a PDA or a computer program like MS Outlook you can easily manage reoccurring events and meetings by reserving blocks of time and creating reminders for those things that might get lost in the daily shuffle of work and paper. If you choose to use a planner, remember to carry reoccurring event through to the next day, week or month. Once your comfortable working with your 'to do' list you can expand it to include goal setting.
While 'to do' list may get you started on your time management endeavors there are all kinds of thoughts and theories out there about how to effectively manage our time. I would like to think that if I can complete all the tasks I have to accomplish today, and check them off my list, I might be able to schedule an extra hour of sleep. Maybe I can put it on my 'to do' list. ;-)
|
More Articles:1. How To Conduct a Successful Brainstorming Session By Andrew Gowans Brainstorming: When you and your group or improvement team wish to generate as many ideas as possible in as short a time as possible.It’s Powerful It’s Quick It’s Fun It’s MisusedHowever simple we think this tool is, if we do not set the groundrules, or fail to follow them, we will be very disappointed with the outcome. Some team members may even be fearful to contribute fully – giving safe, guarded inputs.This is NOT what Brainstorming is all about!Before a project or improvement team can m… 2. Quality Staffing: Stop Placing the Wrong People in the Wrong Jobs By Marcia Zidle You can possibly teach a turkey to climb a tree – but it is a lot easier to hire a squirrel. Quality staffing means selecting the right people with the right skills for the right jobs and at the right time. A good hire can take the weight of the world off your shoulders. A poor one can eat up your time and energy and weaken an entire team. So, why do so many leaders place so many people in so many wrong places? Here are five key reasons.Failure to prepare. When leaders are so busy dealing wi… 3. Delegation and empowerment: levels of freedom When you delegate tasks or processes, you transfer a certain level of freedom in how the tasks are to be handled. These levels range from simply giving instructions to be followed right through to handing over a complete project that then becomes part of the person's job description. But how do you decide? Here are three measures you can use: 1. The level of experience of the person to whom you are delegating. How much experience does this person have with the company? With the department? How f… 4. Giving Effective Feedback By Barb McEwen If there is one area that gives both managers and employees difficulty it is the need to give and accept effective feedback. It is one of the most crucial elements in assisting employees to improve their performance. It establishes a connection between what employees are doing and how their actions are perceived by others. Although receiving feedback is often under appreciated, those on the receiving end must occasionally be reminded that no feedback could be much worse.Most managers consider … |
||||
