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1. Create a filing system with broad categories such as “Insurance” and then break those categories down further into sub-categories (i.e., car, life, medical), alphabetizing them along the way. Devote one file drawer to each category (if possible) and use a different color for each category. 2. Create a file index for you and anyone else needing to access your files. A file index is basically a user-friendly guide to where each file is located. So if you are looking for an insurance claim, the entry in your file index may look like this: (I call it my Bible-do not lose!) Insurance Claims- Insurance (I-10) 3. To minimize interruptions of your own time and others, schedule a 5-minute meeting somewhere during the day with the people you most often need to speak with. This prevents the frequent knocking at your door you may experience! Let others know when you are available to meet with them, perhaps between 3-4 PM, for example. Ask your boss for 5 minutes of his/her time everyday to go over any questions you may have, eliminating the need for constant interruptions. (Tip-this works great with spouses also! No more, “Honey, can I just ask you to do this one thing?” Or calling him/her at the office to find out when to pick up the kids. Daily meetings are much appreciated by all!) 4. Resist the need to answer your phone every time it rings. Use your voice mail when you are working on something. 5. Prevent phone tag and wasted time on the phone. When returning phone calls, gather all the information you need BEFORE you make the call. See if there is another person who can answer your question, instead of having to wait around for a response. 6. Sort your incoming paper daily and decide what you need to do with each piece of paper. Set up a tickler file to corral these to-dos. A tickler is a 1-31 file with dividers for each day of the month and months of the year. So, if you have a memo with a phone number of someone you need to call back, put that paper in the tickler on a day you can return the call. 7. Use templates and forms anytime you can. So if people come into your office often to borrow something, instead of having them leave a note, keep a stack of “Borrowed Item Forms” for them to fill-in-the-blank and leave for you in a designated location. Golf Options: Hit Fairways Your Way. - New Golf System that Explains How Setup and Swing Factors Affect Ball Flight and Solutions to Common Golf Problems. Acne Cured The E-Book. - A proven protocol to cure acne 100% Clear Solutions Research offers an easy to follow step-by-step program. $25.16 per sale! Article Index: | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | 29 | 30 | 31 | 32 | 33 | 34 | 35 | 36 | 37 | 38 | 39 | 40 | 41 | 42 | 43 | 44 | 45 | 46 | 47 | 48 | 49 | 50 | 51 | 52 | 53 | 54 | 55 | 56 | 57 | 58 | 59 | 60 | 61 | 62 | 63 | 64 | 65 | 66 | 67 | 68 | 69 | 70 | 71 | 72 | 73 | 74 | 75 | 76 | 77 | 78 | 79 | 80 | 81 |
More Articles:1. Creativity and Innovation Management: Goal Setting By Kal Bishop Creativity can be defined as problem identification and idea generation whilst innovation can be defined as idea selection, development and commercialisation.There are other useful definitions in this field, for example, creativity can be defined as consisting of a number of ideas, a number of diverse ideas and a number of novel ideas.There are distinct processes that enhance problem identification and idea generation and, similarly, distinct processes that enhance idea selection, development … Emerging Countries 2. Sending Documents Through Email? Don't Get Burned by Metadata! By Anthony Licate During a recent seminar I gave located in the suburbs of Philadelphia, I discussed something called, "metadata". When I asked whether anyone ever heard of metadata, I was confronted with blank stares. This is exactly why I decided to write here about what it is and how it can impact your company.Metadata is information that exists in Microsoft Word, Excel, and PowerPoint files. Metadata is simply “data about data”, and your electronic documents probably contain lots of it. Metadata describes … 3. Deciding What to Delegate By Andrew E. Schwartz DECIDING WHAT TO DELEGATE: Once the benefits of delegation are established and obstacles removed, the next step in the delegation process is to decide what work can and should be delegated. In general, work to be delegated should adhere to the following guidelines: — It can be handled adequately down the line. — All necessary information for decision making is also available down the line. — The work involves operational detail rather than planning or organization. — The task does not require … 4. Setting a Pitiful Example: Twenty-six Warnings to Heed * By Etienne Gibbs TO: All Parents [and Employers and Managers]From: Your Child and/or EmployeeDate: The present timeRe: Don't Spoil me; Teach Me1. Don't spoil me. I know quite well that I ought not to have all I ask for. I'm only testing you.2. Don't be afraid to be firm with me. I prefer it; it lets me know where I stand.3. Don't use force with me. It teaches me that power is all that counts; I will respond more readily to being led.4. Don't be inconsistent. It confuses me and makes me try hard… |
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