Time Management and the "to do" listLearn Management Articles on management-info.biz. Time Management and the "to do" list article will help answer your questions on Management Articles.We at management-info.biz specialize in Management Articles. Management Articles at management-info.biz provides the most up to date news and articles. If you have questions please do not hesitate to contact us.
How can you make time management work for you? Really that's the question, regardless of what system you choose to apply to your time management needs, it has to be something that can work for you. If your time management tool, choice or system doesn't work for you then it simply becomes another task that has to be accomplished in an already busy day. Most time management starts with something as useful as a 'to do' list. We all have tasks that must be accomplished within a certain period of time, whether that time frame is a single day or a plan for the next several months. Tasks are added to the list and crossed out as they are accomplished. Your 'to do' list can be as simple as a notebook page, a daily page in your planner, a function of MS Outlook or a task list on your PDA. In general a 'to do' list is a simple and effective way to see all the tasks that impact your day. Just follow a few simple guideline and your 'to do' list will work for you (and not the other way around). Creating and prioritizing a 'To Do' list: 1. First create a simple To-Do List. Using whichever tool you've chosen. 2. List all of the tasks for which you are responsible. 3. Don't worry about accomplishing everything right now. The key is to get the right things done by prioritizing. 4. A To-Do list will most likely be a living, never-ending document. New things appear as old ones are cleared away. For each item on the list, answer these questions: One Time or Reoccurring - Do you have to complete this task more than once? Often? Perhaps on a regular basis? Due Date - When must the task be completed by? Time Required For Completion - How long will the task take to complete? Is the task variable? Other Resources Required - What other resources will be needed to complete this task? Benefits and Consequences - What are the benefits of completing the task? The consequences on not completing it? Use the answers to these questions to decide which tasks must be completed first. Once you have prioritized your tasks you are ready to start scheduling them. Plan the completion of each task. Start with the givens. Block out those tasks with known times. Place the rest of your tasks into the schedule according to your priorities. Build in some flexibility so that you can handle life's little emergencies. Pay attention to the resources required. Remember that you yourself are a resource. Match tasks requiring the most mental effort to those portions of your day when you feel the most productive. Don't forget to include personal time. (if you have scheduled every minute of your day for work, when are you going to refresh, regroup, renew?) Most time management tools are really creative ways of completing a 'to do' list. If you choose to use something like a PDA or a computer program like MS Outlook you can easily manage reoccurring events and meetings by reserving blocks of time and creating reminders for those things that might get lost in the daily shuffle of work and paper. If you choose to use a planner, remember to carry reoccurring event through to the next day, week or month. Once your comfortable working with your 'to do' list you can expand it to include goal setting.
While 'to do' list may get you started on your time management endeavors there are all kinds of thoughts and theories out there about how to effectively manage our time. I would like to think that if I can complete all the tasks I have to accomplish today, and check them off my list, I might be able to schedule an extra hour of sleep. Maybe I can put it on my 'to do' list. ;-)
|
More Articles:1. Travel the World - for Free! By Cheryl Lockhart I have been very fortunate to travel to several countries of the world while on business - countries I may have never visited on a holiday. There are pros and cons to working/doing business in a foreign country vs. visiting as a tourist but I have found it to be very rewarding. I have made many friends, been invited into many colleagues' homes to meet their families, dined on local specialties, and seen all the local attractions (I've been to the Giza pyramids three times - see photo on the ri… 2. Active Inquiry in Organizational Change By Michael Beitler An essential part of Edgar Schein's Process Consulting practice model (discussed in-depth in my book) is the use of Active Inquiry. A guiding assumption in Active Inquiry is that an insecure client will not reveal essential facts about the organization's situation. Without these essential facts, the Organizational Change (OC) consultant is placed in a position of guessing. The consultant is then forced to rely on the dubious practice of projecting his or her prior experiences into the clien… 3. Running A Business Economically By Mark Jacobs The business in the 21st century is far from what it was 200+ years ago. Centuries ago business was mainly traditional. With people or organizations trading goods with other parties for their goods. Now business is fast. The “Global Village” is becoming smaller and smaller. There is a science to running a business. It involves entrepreneurial skills, and the ability to take risks. A major part in running a business is making sure it is efficient. Weather you run your business traditionally or … 4. Four Steps to Better Performance Reviews By Linda Henman Direct reports—people who need direction and leadership—rely on their leaders to give them feedback and mentoring, not just management and evaluations. However, these people who most need their boss’s help frequently lack the guidance that would enable them move to the next levels of success—theirs, their team’s and the company’s. Too often leaders are not prepared or trained to conduct an appraisal that stretches performance and ensures their direct reports’ development. Instead, the apprai… |
||||
