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“The average American has 50 interruptions a day, of which 70% have nothing to do with work” W. Edwards Deming Interruptions are on of the main time stealers that get in the way of productivity. Whether it is phone, email or person generated, have you got a minute? can really break your concentration, affect your mood and make you feel irritated and frustrated. Have you got a minute can so easily turn into 5, 15 or even 30 minutes and suddenly your day is behind schedule but, remember you let it happen. However, the good news is that it is within your control to do something about it. You can stop or at least manage these situations Here are my top 5 tips for managing interruptions 1.If you work in your own office – close the door and put a notice on the outside saying please do not disturb until 2.30pm (or whatever time you will be finished doing what you are doing) 2.If you work in an open plan office, put a note on your desk or on top of your PC saying I need to concentrate, please do not disturb , then take it down when you are finished 3.If you need to have uninterrupted time each day, switch off your phone, close down your email and let your colleagues, boss and team know that for example, you do not want to be interrupted, plan meetings, chat etc every day between 8.30 and 9am 4.In response to the Have you got a minute? You can say a.No b.Not at the moment but if you come back in 30 minute I will have c.I have a maximum of 5 minutes. What specifically do you want to speak to me about and is 5 minutes enough? If so go ahead. If not, suggest a more convenient time d.Tell me what you specifically want to talk to me about and then I’ll tell you whether now is a good time to discuss it 5.Educate your colleagues, team, boss to do all of the above and respect their wishes too. This helps create good habits all round
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More Articles:1. Is Busyness Affecting Your Business? By Beverley Hamilton I’m too busy; I’d love to but I’m very busy; I’ll get round to that when I’m not so busy.How often have you said any of those phrases? How many times a week do you hear someone else say those phrases? They’re very common and busyness seems to have become a way of life for many people.I’ve just finished writing my first ebook called Take Control of Your Time and when I was doing some research two of the most common problems people said they faced were too many priorities and too busy to plan an… 2. Finding the Right Way to Motivate Your Employees By Chris Widener Fear, Incentives and GrowthZig Ziglar says that there are three main ways to motivate people in general and employees specifically. They are fear, incentives and growth. Let's take a look at each one.Fear. This is not good. Number one, it isn't right, and number two, it doesn't work well in the long run and isn't good for the overall health of the organization. Yet, still there are people who use it. They make blatant or veiled threats in order to get people to work. There is a better way.Ince… 3. Using Outlook to Count Responses By Robin Henry Here's a productivity tip that will save you a lot of time and trouble if you need to collate responses from staff for any reason, especially if you work for an organisation with a lot of staff.Case Study: I worked for a financial institution with 3,000 plus employees and had to identify how many employees needed compulsory training in certain legislation so that we could plan and resource the training.I emailed everyone within the centre with a request that if they had not completed the train… 4. Cheat Sheet; Understanding The MSDS and Your Obligations In The Workplace To Employees By Lance Winslow MSDS SHEETSMSDS stands for Material Safety Data Sheets. MSDS sheets contain nine sections. These sections are:I. General InformationII. IngredientsIII. Physical DataIV. Fire and Explosion Hazard DataV. Health Hazard InformationVI. Reactivity DataVII. Spill, Leak and Disposal Procedures VIII. Special Handling InformationIX. User’s ResponsibilityAt the top of each sheet is a square on end. It looks like a diamond shape. It is broken into four squares inside this diamond shape. The … |
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