Time Management and the "to do" listLearn Management Articles on management-info.biz. Time Management and the "to do" list article will help answer your questions on Management Articles.We at management-info.biz specialize in Management Articles. Management Articles at management-info.biz provides the most up to date news and articles. If you have questions please do not hesitate to contact us.
How can you make time management work for you? Really that's the question, regardless of what system you choose to apply to your time management needs, it has to be something that can work for you. If your time management tool, choice or system doesn't work for you then it simply becomes another task that has to be accomplished in an already busy day. Most time management starts with something as useful as a 'to do' list. We all have tasks that must be accomplished within a certain period of time, whether that time frame is a single day or a plan for the next several months. Tasks are added to the list and crossed out as they are accomplished. Your 'to do' list can be as simple as a notebook page, a daily page in your planner, a function of MS Outlook or a task list on your PDA. In general a 'to do' list is a simple and effective way to see all the tasks that impact your day. Just follow a few simple guideline and your 'to do' list will work for you (and not the other way around). Creating and prioritizing a 'To Do' list: 1. First create a simple To-Do List. Using whichever tool you've chosen. 2. List all of the tasks for which you are responsible. 3. Don't worry about accomplishing everything right now. The key is to get the right things done by prioritizing. 4. A To-Do list will most likely be a living, never-ending document. New things appear as old ones are cleared away. For each item on the list, answer these questions: One Time or Reoccurring - Do you have to complete this task more than once? Often? Perhaps on a regular basis? Due Date - When must the task be completed by? Time Required For Completion - How long will the task take to complete? Is the task variable? Other Resources Required - What other resources will be needed to complete this task? Benefits and Consequences - What are the benefits of completing the task? The consequences on not completing it? Use the answers to these questions to decide which tasks must be completed first. Once you have prioritized your tasks you are ready to start scheduling them. Plan the completion of each task. Start with the givens. Block out those tasks with known times. Place the rest of your tasks into the schedule according to your priorities. Build in some flexibility so that you can handle life's little emergencies. Pay attention to the resources required. Remember that you yourself are a resource. Match tasks requiring the most mental effort to those portions of your day when you feel the most productive. Don't forget to include personal time. (if you have scheduled every minute of your day for work, when are you going to refresh, regroup, renew?) Most time management tools are really creative ways of completing a 'to do' list. If you choose to use something like a PDA or a computer program like MS Outlook you can easily manage reoccurring events and meetings by reserving blocks of time and creating reminders for those things that might get lost in the daily shuffle of work and paper. If you choose to use a planner, remember to carry reoccurring event through to the next day, week or month. Once your comfortable working with your 'to do' list you can expand it to include goal setting.
While 'to do' list may get you started on your time management endeavors there are all kinds of thoughts and theories out there about how to effectively manage our time. I would like to think that if I can complete all the tasks I have to accomplish today, and check them off my list, I might be able to schedule an extra hour of sleep. Maybe I can put it on my 'to do' list. ;-)
|
More Articles:1. It’s Not All About Cheese: The Missing Component in Employee Development (Part 2) By Julio Quintana In part one of this article I told you about how perceptions are changing in the workplace. In part two, I want to tell you more about the “Merge Point Method” and how it helps you create training programs that lead to stronger collaboration between individuals and teams.The Wrong FocusIt is fascinating that the first thing we do when identifying human resources needs is list the job skills for the position (cognitive and technical). But when given the choice between two equally qualified appl… 2. How to Get Your Procedures Project Done By Chris Anderson Wouldn't it be nice for business owners and executives to be finished with their policies and procedures project already? They know they need to get it done, but maybe it's taking too long. Or perhaps their people are staring at a blank piece of paper, and they don't know where to begin. Or maybe they're not sure what to write. Or they're just too busy.The Usual ScenarioCompanies face these hang-ups everyday, in every industry, in every market. And it can be frustrating when trying to balance … 3. Negative Self-talk is Too Expensive By Alan Fairweather I'm always fascinated by the people who lift huge weights, particularly in competitions like the Olympic Games. There are events for men and women and they get up on stage to lift a bar with huge weights attached. I often wonder what sort of things they're saying to themselves as they pace up and down, rubbing their hands with resin powder and taking huge breaths.What if they were saying - "That looks really heavy - it's heavier than anything I've lifted before. I'll probably drop it, make a r… 4. How to Deal With Salespeople If you are an executive, you may sometimes feel like a open jelly sandwich at a picnic. Every crazy critter in the world wants to bite into your budget. Here's how to protect your time and preserve your sanity.Ask questionsMany salespeople work from a script. Rather than let them read it, interrupt with, 'Excuse me.' Then determine the purpose of the call by asking questions such as, 'What are you selling?' or 'Why are you calling?' Set bounds on the call by stating that you will take one minute… |
||||
