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Here’s an easy quiz to check the health of your meetings. 1) Who leads your meetings? a) No one, b) Everyone, c) A facilitator 2) What happens to the ideas in your meetings? a) If we had to think of ideas, it would be work, b) We make fun of them, c) A scribe writes them on a chart pad 3) Are results obtained in your meetings? a) We eat all the donuts, b) And we drink all of the coffee, c) Yes! 4) Do your meetings have an agenda? a) Is that some kind of cabinet?, b) I saw one once in an article, c) Yes! 5) Who attends your meetings? a) We have bleachers to hold the spectators, b) The entire staff plus any homeless people in the neighborhood, c) Only those who can contribute 6) How long are your meetings? a) I’ll let you know when this one ends, b) All day, c) An hour or less 7) During a meeting do you: a) Break a foam cup into bits, b) Prepare for the next meeting, c) Focus on the topic 8) How soon after the meeting do you issue minutes? a) If you think I want to publicize how much time we wasted, you’re nuts, b) Within a few months or so, c) As soon as possible, if not faster 9) While someone is speaking, do you: a) Wonder about the strength of plastic foams, b) Plan a way to change the subject, c) Listen empathetically 10) What structured activities do you use in your meetings? a) We sit on chairs, b) Everyone leaves at the same time, c) Process tools designed to gather information, make decisions, and manage participation. Score the following points: subtract five points for every (a), give yourself a zero for every (b), and award yourself five points for every (c). If your total is: Negative: Go to your boss and ask to fired Zero to 20: Stay home 25 to 45: Keep learning A perfect score of 50: Congratulations Take Surveys & Process E-Mails Online! - Get Paid $25.00-75.00 Per Survey Completed! High Conversions! Low Refunds! Affiliates Earn 75% Commission! PaidSurveysOnline.com - #1 Survey Site. - Join the #1 Get Paid For Your Opinion Affiliate Program! Highest Converting Site Online! Get Paid To Take Surveys Online. Guest post written by Stuart Ngai, Director of Technology Solutions, VERAX
Continued from last Monday. Read Part 1 >> Enforce a checkpoint schedule Now that you’ve worked out a set of goals with your staff. Who’s responsible to make sure things are on track? My experience tells me that it’s both of you: your staff needs to take ownership to keep up with skills and you, as their manager, need to be the measuring stick. And if you fail to plan, then you plan to fail. So it needs to be instilled as a routine in order to keep the momentum going. By measuring training progress on a periodic basis like once every 3 to 4 months , you’ll know whether your staff is progressing as expected or perhaps he or she is being overloaded. With such a feedback loop, you’ll be able to fine tune the training plan and keep things in focus. Not one size fits all Everyone’s different. Some of your IT staff might be more comfortable with structured classroom learning while others prefer to be given time and web resources so they can learn at their own pace. And one of the techniques we have done successfully at VERAX is to provide some of the technology savvy staff with resources and allocated time so that they can put together lunch and learn seminars for their peers. And there are many benefits for that: opportunity to showcase what they’ve learned, efficiency in cross training each other, a chance for the team to gel and discuss innovative ideas for your workplace, and virtually no loss of productivity at a minimal cost to the company. It’s been a win-win training mechanism that has been working well for us. So be creative in your approach to training. Make use of web resources With advances in webcasting and e-learning tools, many companies are no longer constrained to sending their staff on expensive offsite training. Virtual training along with virtual machine images would be a great way to learn. And there are tons of resources on the web for that purpose that you should look into (some free resources - Developer Connection, Channel 9) Make it fun Be aware of e-learning trends and listen to your staff for innovative and fun ideas to learn. As an example, one thing we have done is to provide tablets to loan to our staff along with e-book subscriptions so that they can read at their own pace anywhere anytime. Our staff love such innovative approaches to learning and they appreciate our willingness to invest in them. So not only did we generated excitement and high level of staff engagement, we know our staff will be able to learn throughout the year on their own pace instead of the standard one to two weeks training for most companies. So make it fun and engaging. After all, it’s a small investment that pays back many folds. To finish off - You are not alone Just remember that you are not an island on your own. The best way to avoid missteps is to learn from the lessons and best practices of other managers. And guess what? There are already great resources freely available for you, such as the AlignIT portal and LinkedIn group. They are great places where you can read and interact with other IT practitioners for advice. Stuart Ngai
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Stuart Ngai, Director of Technology Solutions at