Conducting Successful Meetings
Learn Management Articles on management-info.biz. Conducting Successful Meetings article will help answer your questions on Management Articles.We at management-info.biz specialize in Management Articles. Management Articles at management-info.biz provides the most up to date news and articles. If you have questions please do not hesitate to contact us.
PERMISSION TO REPUBLISH: This article may be republished in newsletters and on web sites provided attribution is provided to the author, and it appears with the included copyright, resource box and live web site link. Email notice of intent to publish is appreciated but not required. Email him at eagibbs@ureach.com
Do you announce a meeting and find either no one shows up on time, they come with their own agenda, or the meeting goes on and on? If this is true in your case, then worry no more.
Here are six steps to help you develop successful meetings:
1. Establish a realistic and specific objective. Ask yourself, 'What do I want to accomplish?' or 'Why am I calling people together at this time?'
Do I want:
* to solve problem(s). * to inform. * to gain feedback. * to orient.
* to motivate. * to reward. * to buy. * to sell.
Then decide the best mode to accomplish your objective. Ask yourself which best suits your needs:
* a conference with a panel(s) of speakers?
* a half-day workshop? Or a full-day seminar?
* a staff meeting that includes your immediate staff?
* a staff meeting that includes your department or division?
* a staff meeting that includes everyone from all levels of the entire organization?
2. Create a well-developed agenda. Review your agenda before announcing your meeting. Make sure it avoids:
* spending too much time on details technical subjects. (It puts people to sleep and does not communicate with them.)
* failing to specify the starting and ending times. (Employees need to know when to be there, when it is expected to start, and when it is expected to be finished so that they can reschedule their other duties and responsibilities.)
* adding irrelevant topics. (Doing so only lengthens the meeting time and serves to anger people or put them to sleep.)
* having speakers or presenters who are known to ramble. (One of the surest ways to put your audience to sleep is to have a boring meeting with speakers or presenters who talk on and on. This is especially true in cases where the agenda covers technical or scientific material.)
* crowding the agenda with too many subjects. (It is better to have a question and answer period during the meeting than to try to cover everything.
Now review your agenda and make sure you have included:
* a chairperson or Master of Ceremonies to move topics along without rushing the presenters, or allowing them to ramble.
* general logistics before hand, such as restroom locations, break times, and telephone or walk-in interruptions.
* a priority system so that the most important topics or pressing matters are covered first.
3. Assign particular responsibilities. Be sure to select responsible people to carry out the responsibilities of your meeting. Also be sure:
* to match the topics and tasks with competent presenters.
* to give them clear, complete, and specific instructions including assigned time to complete their presentation.
* to gain the concurrence of your key participants.
* to have a clock in clear view of the presenters.
* to start on time, regardless. (This is perhaps the most important aspect of running a successful meeting.)
4. Establish a positive meeting environment. Take the time to plan your meeting. Perhaps the most important aspect to consider is the environment where you will hold your meeting. To insure its success, be sure you:
* create an environment that is conducive to effective communication.
* set start and ending times that are conducive to all.
* develop the environment around a theme.
* consider the objective of the meeting when selecting the room.
* consider decorating the room, if this is warranted.
* arrange and test the audio-visual support before hand.
* arrange the seating of participants and attendees, depending on the estimated number of attendees.
* arrange the seating plan for optimal effect.
5. Plan all the activities. Take the time to plan and plan again all the events, people, places, and things related to the objective and theme of the meeting. Be sure to:
* gather input where relevant.
* take notes where necessary.
* prepare adequate quantities of handouts.
* prepare to post adequately the announcement of the meeting along with its agenda, times, participants, and any other relevant information.
* prepare backup materials.
* prepare post-meeting evaluations, where necessary, and summary handouts.
Remember: When you maximize your potential, every one wins. When you don't, we all lose.
© Etienne A. Gibbs, MSW
A Gluten Free Life. - Think different, Act different, Eat different. New eBook reveals how to successfuly live with a wheat and gluten intolerance.
No Thank You Rich Jerk - Honest Riches. - 23-Year-Old Successful Internet Entrepreneur Shares All of the Secrets to how she makes $10-12,000. per month.
AKB 48 Atsuko Maeda's official app. (C)太田プãƒãƒ€ã‚¯ã‚·ãƒ§ãƒ³/(C)2011CYBIRD
Cybird has started releasing iPhone and Android application featuring four members of AKB 48 on June 10 2011. Atsuko Maeda, a winner of the third AKB 48 election, as well as Yuko Oshima, Rie Kitahara, Rino Sashihara are chosen for apps.
Article Index: | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | 29 | 30 | 31 | 32 | 33 | 34 | 35 | 36 | 37 | 38 | 39 | 40 | 41 | 42 | 43 | 44 | 45 | 46 | 47 | 48 | 49 | 50 | 51 | 52 | 53 | 54 | 55 | 56 | 57 | 58 | 59 | 60 | 61 | 62 | 63 | 64 | 65 | 66 | 67 | 68 | 69 | 70 | 71 | 72 | 73 | 74 | 75 | 76 | 77 | 78 | 79 | 80 | 81
|
More Articles:
1. 5 OVERLOOKED WAYS TO HIRE WINNERS
Here is a true story. My dentist did a “clinical” evaluation of my teeth. That is his fancy way to say he looked in my mouth and starred at my teeth with his own two eyes. He found no cavities in his “clinical” evaluation. I felt happy and relieved!But then he took a quick x-ray. Lo-&-behold, the x-ray immediately spotted a cavity hiding under one of my fillings!! In other words, what you see is not always all you get!!! An objective x-ray found a lot more important information than a highly tra…
Employee Photo ID Cards
Massage Shiatsu in Geneva
2. The Art of Motivation and Need Fulfillment By Andrew E. Schwartz
Industrial/clinical psychology and applied psychiatry have made tremendous strides in understanding human behavior. New discoveries and applications toward understanding human behavior are being announced with increasing frequency in these inexact sciences. Still, it is possible to become reasonably proficient in the art of motivating others. While this skill is indeed complex, the average supervisor, through a comprehensive understanding of motivational elements (the dynamics of motivation, m…
3. Hiring Your First Business Personal Assistant: Some Guidelines for Successful Hiring By Vishal P. Rao
Hiring the first personal business assistant is an exciting time for new business owners. It means that the business is doing well enough that the business owner can no longer keep up effectively with the demands of the new business. Sales are exploding, and time becomes of the utmost importance. Scheduling of business chores and personal chores can become very demanding and complex. This is the time new business owners often find themselves considering a personal business assistant.A personal…
4. Employers - Protect Yourself from Custody Battles that Hold Your Company Hostage By Charlotte Hardwick
Child custody? How'd that get to be an employer's concern?When an employee faces child custody litigation, it will effect their ability to do their job. And it often causes legal consequences for their employers as well. Unless you know where to draw the lines regarding your legal obligations and exposure, you could find your employee's custody difficulties costing the company in a variety of ways.Custody problems have a major impact in the workplace, where they effect other employees, as well…
|
